Membership & Development Coordinator

  • Full Time
  • Seattle, WA
  • Posted 2 weeks ago
  • Jan 29, 2021

AIA Seattle

AIA Seattle envisions a culture of design that fosters equitable, resilient, thriving communities. We champion the central role of architects in creating and sustaining a better built environment. As one of the largest and most vibrant architectural associations in the US, we engage an inspiring community of members who are passionate and engaged in our changing city. In the shared belief that our world needs the visionary and integrative thinking of architects and designers to address the needs of our communities and our environment, we prepare our profession to lead and deploy design to make a difference.

We are a member-led organization, and our volunteers inform our work. Together, we are working to implement thoughtful and actionable measures to advance sustainability, equity, diversity, and anti-racism and support industry-wide culture change. We are here because we all believe in what we are doing and are excited by the prospect of helping our members and making a difference in our city.

AIA Seattle is seeking a Membership & Development Coordinator to be the administrative backbone of our 501(c)(6) professional membership organization, AIA, and our 501(c)(3) strategic partner, Design in Public (DiP). The successful candidate will be collaborative, detail-oriented, comfortable managing and organizing data, and able to juggle multiple projects and priorities efficiently.

Position Summary

Location: Remote until further notice (requirement of one day per week in our office located at the Center for Architecture & Design, Pioneer Square – strict guidelines adhered to safeguarding your health)
Hours: This is an hourly position, currently working 32 hours remotely and 8 in the office
Deadline: January 29, 2021
Compensation: $48,900 FTE

Goals of Position

  • Support membership growth by coordinating renewal and recruitment processes, managing member data, and managing online member benefits like our job board
  • Support fundraising by coordinating sponsorship efforts for AIA Seattle and Design in Public, managing sponsorship and donor data, and assisting with new development initiatives and grants
  • Support basic accounting functions including accounts receivable, collaboration with financial management team
  • Support executive staff with correspondence, schedule management, and administrative support

Essential Responsibilities

Membership (30%)

  • Support the Membership & Volunteer Manager on membership growth and retention
  • Manage member renewal and recruitment campaigns
  • Submit annual local dues to AIA national
  • Coordinate Firm Network and allied renewals
  • Process new, renewing, reinstating, transferring, hardship requests, and upgrading member applications
  • Manage online job board, Find an Architect, mailing list rentals, and other miscellaneous website/membership benefit inquiries
  • Monitor membership progress and trends, scheduling and pulling reports as requested
  • Manage the AIA Continuing Education Submission (CES) process, event registration and auditing, registrant communications, and post-event Certificates of Completion for committee events
  • Point of contact for questions about membership
  • Manage the info@ email

Fundraising (30%)

  • Support Associate Director’s work on fundraising and sponsorship campaigns and systems
  • Coordinate sponsorship campaigns for AIA Seattle and Design in Public
  • Send receipts and acknowledgments
  • Maintain sponsorship and donor records
  • Maintain sponsorship recognition (online and print)
  • Monitor fundraising trends, scheduling, and pulling reports as requested
  • Support donor records, outreach, and acknowledgment for annual fundraising event
  • Coordinate annual fundraising campaign for travel scholarship
  • Organize grant materials and manage grant reporting

Accounting (15%)

  • Receiving and depositing check payments
  • Preparing revenue reports, maintaining financial policies, procedures, and records to support financial management team
  • Manage insurance requests and renewals
  • Reconcile and replenish petty cash
  • Complete basic accounts receivable data entry

Administration (15%)

  • Manage email list software
  • Collect and process mail
  • Support executive staff in standard administrative tasks
  • Assist with schedule management and meeting scheduling
  • Prepare and send correspondence
  • Pull reports and assist with mailings for communications team
  • Filing

Member and Sponsor Appreciation (10%)

  • Personal outreach to members and sponsors
  • Develop and manage Members-only opportunities, such as Happy Hours, Lunch and Learns, and quarterly focus groups
  • Schedule and coordinate staff firm visits

Job Skills and Attributes

  • Interest in learning and improving systems
  • Ability to prioritize and manage multiple projects
  • Detailed and efficient with minimal oversight
  • Positive customer service
  • Strong written and verbal communication skills
  • Collaborative and team-oriented
  • Integrity with sensitive information
  • A commitment to equity, diversity, and inclusion

Job Qualifications

  • Bachelor’s degree in a related field
  • Strong interest in database management and systems thinking
  • Proficiency in Microsoft Office 365
  • Familiarity with CRM’s (Little Green Light), email list software (Constant Contact), and basic HTML a plus

Compensation and Benefits

AIA Seattle is committed to progressive and equitable compensation standards, including full-time employment as the primary basis of our workforce, and pay scale equity. The starting salary for this position is $48,900. We are a JUST-certified organization and commission a bi-annual compensation study to benchmark against other area non-profits. We provide generous benefits, including fully paid health and disability insurance, 401k match of 4%, bonuses, professional development opportunities, and generous public holidays including the week between Christmas and New Year off. We respect work-life balance, and allow flexible work schedules and work from home as appropriate to the position.

About Us

We are a small office of 11 highly collaborative team members that supports flexibility, creativity, and leadership. All of us are involved in strategic planning and thinking about the future of the organization, and we value new ideas and perspectives that improve our work. Through all our programs and processes, we are working to value and promote diversity.

Growing a team that draws on the diverse experiences of our community, and fostering a work culture that values all voices, is essential to our aspirations. We actively encourage applications from people of color, immigrant and bilingual communities, people of all abilities, members of LGBTQ+ and non-binary communities, and people with other diverse backgrounds and lived experiences. We provide equal employment opportunities to all individuals. If you would like accessibility accommodations during the job application process, please contact us.

To Apply

Send a pdf of your letter of interest and resume to, subject line Membership & Development Coordinator, no later than January 29. Please no phone calls or enquiries.