Administrative Assistant / Office Manager

  • Full Time
  • Seattle, WA
  • Salary Range: 56,500 - 61,000
  • Posted 1 month ago

Bohlin Cywinski Jackson

Bohlin Cywinski Jackson is seeking an Administrative Assistant / Office Manager with 2-4 years of professional experience for an immediate position. The position will be located in our Seattle office.

Primary Responsibilities:

·        Reception (answering phones, greeting clients & consultants; send, receive, & distribute mail & packages

·        Maintain a clean, well-organized office space

·        Monitor all office equipment (copiers, kitchen appliances), call for service when necessary, and instruct staff in proper equipment use

·        Liaise with building management regarding cleaning, maintenance, and other building issues

·        Maintain accounts with a variety of office vendors and service providers including off-site storage

·        Maintain close contact with central accounting department in Pennsylvania and assist staff in expense report submittals

·        Coordinate luncheon and tabletop presentations by product reps including tech and catering set-up

Additional Responsibilities:

·        Assist Principals and staff with travel arrangements + coordination including flights, lodging, and rental cars

·        Assist Principals and staff with calendar coordination, including virtual and on-site meetings

·        Facilitate and apply logistics to events, receptions, and field trips

Required Qualities and Qualifications

·        2-4 years of administrative experience

·        Proactive and adaptable, able to work in an environment with a light level of oversight

·        Able to work independently and as part of a team

·        Strong computer skills

·        Excellent organizational skills

·        Strong, professional verbal and written communication skills

·        Detail-oriented

·        Strong interpersonal skills

·        Ability to multi-task and prioritize

·        Proficiency in Microsoft Office Suite

·        Ability to lift 25 lbs

Working at Bohlin Cywinski Jackson

We are a design practice engaged in our communities and driven to create exceptional architecture; places that inspire connection and wonder in every person who experiences them. As a practice, we are in a unique position to imagine and shape the built environment and we take that responsibility seriously.

If you are interested, please visit the Employment section of our website and apply through the portal at https://www.bcj.com/contact/employment/. We regret that we are unable to respond to phone and email inquiries.

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